Finding an available room based on your requirements sounds simple enough- but is a common friction point in most large workplaces. ACAEngine can connect to most corporate calendar or scheduling systems and automate processes, collect data and most importantly trigger events. This includes all the common features: room booking panel, booking app (which might be a part of a larger workplace app) and integration into your calendar systems. But we have a few more tricks up our sleeves.  

Most room booking solutions are passive- but ACAEngine can take your requirements based on your room search and setup the room before you get there. And this can go beyond just simple AV control. Here are some examples from recent projects: 

  • Automatically register external attendees as visitors at reception desk. Provide temporary building, elevator and meeting room access for the period of the booking to the visitor. HID and Gallagher integration. 
  • Pre-order catering or even external retail café orders. Assign visitor access to the café staff so they can drop off food with temporary access to the room. POS, Payments, Accounts, HID and Gallagher integration
  • Search for a room with Skype for business and automatically setup the call at the start of the booking. SFB integration, General room control integration.  
  • Track staff’s location via WiFi, Swipe card access or Bluetooth for automatic check-in to meetings. If no one turns up the room is released for re-booking. CISCO or HPE integration 
  • Have the search page promote underutilised rooms with some basic AI integration. This allows you to spread your bookings across all meeting rooms. MS PowerBI integration 

  • ACAEngine currently supports Exchange, O365, IBM Notes, Google Calendar, CABs and EMS integration. If you use another back-end scheduling system please let us know as we can likely develop an integration module for your project.  


Need more Information?

Download the Workplace Management Document